City Clerk

The City Clerk is appointed by the City Manager and serves as the Clerk to the City Commission. 

The Clerk’s office maintains voter registration records on the State Qualified Voter File, and supervises all City, Local School Districts, State and Federal Elections. All official City records, including the City Charter, Code of Ordinances, Minutes of City Commissions and Boards, Cemetery Records, Employment Personnel Files, Legal Documents, Resolutions, and Policies are maintained by the Clerk’s Office.

Duties of the City Clerk Include

  • Public Records Officer and Records Management of the City
  • Elections Administration
  • Voter Registration
  • Notary Administration
  • Legal Publications/Notices 
  • Freedom of Information Act Coordinator
  • Serves as a Point of Contact for the City Commission
  • Supports City Commission Meetings
  • Serves as Official Recorder of all City Commission Meetings and Plan Commission Meetings
  • Prepares and Publishes Commission Agendas
  • Maintains Historical Records and Meeting Minutes
  • Records, Certifies and Files Resolutions and Ordinances
  • Codifies and Maintains the City of Buchanan Municipal Code
  • Responsible Agent for the Official City Seal
  • Performs such other duties as may be required by the laws of the State, City Ordinances, or as City Manager may direct

Mission

“The mission of the City Clerk Department is to serve as the City's source for informational, historical, legislative, and elections services for the community, the public and City agencies and to provide these services in an efficient, effective and friendly manner.”

"No other office in municipal service has so many contacts. It serves the mayor, city commission, city manager, and all administrative departments without exception. All of them call upon it, almost daily, for some services or information. Its work... demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together." ~ Professor William Bennett Munro, Political Scientist (1934) 

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